Board Coordinator

About Us

As Canada's largest automobile association, we are passionate about keeping our Members safe -
whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our 2.5M+ Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our business forward.

Who we are

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!
At CCG, we are committed to delivering an exceptional Associate experience. We offer:

• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

Position Details

What You Will Do

• Assist in drafting meeting agendas.
• Assist in the preparation of meeting material for posting on Board portal (Diligent).
• Draft shell meeting motions for Committee/Board Chair.
• Transcribe minutes of Board or committee meetings as assigned for review by Management and Board/Committee Chair.
• Maintain corporate records electronically – prepare and file meeting minutes once approved and signed.  Maintain a digital record of the meeting minutes and provide them to Auditors when requested.
• Assist with updating and providing new Directors with orientation manual.
• Assist with coordinating payroll documents, honourary lifetime memberships and retirement gifts for retiring Directors.
• Maintain key policy documents and records.
• Maintain Diligent and utilize it to distribute meeting materials, reports, calendars and resource material.
• Provides administrative support for the Corporate Secretary, including managing schedules, coordinating meetings, handling correspondence, preparing reports, conducting research, and other tasks as required.
• Acts as back-up support to the Assistant Corporate Secretary as required.
• Coordinate all Board remuneration including preparing payment charts for review/approval of Board Chair
• Annually prepares a summary of the Board remuneration for budget purposes
• Other duties as assigned 

Who You Are

• University or College education or equivalent related to Office Administration or Governance.
• Minimum 2 years of relevant work experience
• A minimum of 5 years of administrative and/or project support experience in a corporate business environment or legal department.
• A high level of professionalism and the ability to work in an environment where confidentiality, accuracy, quality and time sensitivity are essential.
• Experience with Board operations, Board management software/portals, conference/meeting technologies are an asset.
• Prior experience working with Senior Executives or Board of Directors
• Advanced MS Office software skills: must be capable in Outlook, PowerPoint, Word, Excel, and Teams.
• Minute taking experience.

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with all applicable Provincial Human Rights and Accessibility Legislation. CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.