Executive Administrative

About Us

At CAA Club Group, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. As a trusted Member-based organization, we provide products and services that are essential to Members’ safety and peace of mind. With over 2.6 million Members across Ontario and Manitoba, we advocate on issues such road safety and infrastructure, the environment, seniors’ mobility, and consumer protection. Associates share in each other’s successes, drive change and support each other while cultivating a great working environment to deliver on what is best for our Members. CAA SCO Systems & Services Inc. is a member of the CAA Club Group of Companies. 

Who we are

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!

• At CCG, we are committed to delivering an exceptional Associate experience. We offer:
• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

Position Details

What You Will Do

• Assist with scheduling appointments and managing calendars for the Chief Technology & Innovation Officer 
• Liaise with Executive Administrators to handle requests from senior leaders
• Act as the primary point of contact and liaison between executives, internal departments, and external partners; monitor the line of business (LOB) email inbox and respond to inquiries from internal and external partners
• Plan meetings and take detailed minutes
• Book travel arrangements
• Order department lunches
• Greet external partners upon their arrival for meetings and offer general assistance
• Oversee office operations, including office supplies inventory, equipment maintenance, and meeting room management, and ensure that any damage or issues are promptly reported to the Facilities Department
• Make an update presentations when provided direction
• Assist with coordinating and planning of external and internal business events
• Create and regularly maintain the department’s organizational chart
• Assist with administrative tasks surrounding onboarding of new Associates
• Prepare and distribute correspondence (email, memos, letters and forms)
• Reconcile and submit expense reports
• Handle purchase orders and invoices, and support the Billing and Invoice Analyst with fundamental bookkeeping or budget monitoring for senior management.  
• Maintain highly confidential files, records, and databases with the utmost discretion and integrity.
• Assist with special projects and initiatives, ensuring timely completion as directed.
• Other administrative duties as assigned

Please note, salary range is not inclusive of total compensation. The expected salary range for this position will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. Candidates with salary expectations outside of the range are encouraged to apply.

Who You Are

• Post secondary degree/diploma
• Minimum 5 years’ experience of providing executive administrative services
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work in a team environment
• Strong analytical and problem-solving skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Teams, and other collaboration tools
• Customer service experience
• Must have excellent time management skills and ability to prioritize
• Event organization experience is a strong asset
• Experience with SAP and SAP Concur is a strong asset

Please note that internal applicants are asked to formally express their interest by applying online no later than 10 business days of the position being posted. 

Please note that we may use AI tools to help us through the recruitment process.

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with all applicable Provincial Human Rights and Accessibility Legislation. CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.