Executive Administrator - Board Support

Date: Nov 23, 2023

Location: Thornhill, ON, CA, L3T 7P9

Company: CAA Club Group

About Us

Why CAA?

Get ready to drive your career forward. Life at CAA Club Group is fast paced, performance driven and rewarding. We value our Associates' career growth and ongoing professional development and we regularly recognize their achievements and outstanding results.
We are caring. We are leaders. We are innovators. We are collaborative. We work hard and play hard. We're about doing what's right and feeling good about it.

Who we are

Our Legal and Compliance department is seeking a highly motivated and career minded individual to join our team as an Executive Administrator focusing primarily on supporting various Board and Committee meetings.

Position Details

What You Will Do

•    Coordinate Board and Committee meetings
•    Collaborate with Corporate Secretary to develop meeting agendas and work plans
•    Meeting preparation related to the administration of Board and Committee meetings.  This includes drafting of standard meeting documents such as preparing chair’s speaking notes and uploading document to the Board portal (Diligent)
•    Organizing, planning and ordering all catering for all meetings and assisting with food and beverage distribution on meeting days
•    Process invoices related to Board of Directors
•    Responsible for the maintenance and organization of the Board Portal (Diligent) 
•    Assisting with the onboarding of new Directors
•    Register Directors as required in education courses and make hotel/transportation reservations if required
•    Prepare quarterly summary of Board related expenses for budget purposes 
•    Provide administrative support to Corporate Secretary and Assistant Corporate Secretary

Who You Are
•    Post-secondary education in Business or Administration 
•    Minimum of three year of experience
•    Expertise in corporate record keeping, administration
•    Prior experience supporting/working with a Board of Directors and Senior Executives
•    Strong computer skills with extensive knowledge of Excel, Word, PowerPoint, teams and internet tools
•    Demonstrated experience and knowledge with Board portal software (Diligent)
•    Exceptional organization skills and attention to detail
•    Calm under pressure with the ability to juggle multiple priorities within strict deadlines and timelines
•    Ability to travel locally for meetings 

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CAA CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs