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Administration (Facilities Coordinator)

Date: Sep 2, 2022

Location: Thornhill, ON, CA, L3T 7P9

Company: CAA Club Group

About Us

Get ready to drive your career forward. Life at CAA Club Group is fast paced, performance-driven and rewarding. We value our Associates' career growth and ongoing professional development - and we regularly recognize their achievements and outstanding results.

We are caring.  We are leaders.  We are innovators.  We are collaborative.

We work hard and play hard. We're about doing what's right and feeling good about it.

 

Who we are

As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our 2.4M+ Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our business forward.

Position Details

What You Will Do
 
•    Assign, track and follow through on Facilities Service Requests and emails
•    Maintain a current vendor contact list and coordinate vendors required for general repairs, maintenance, and security 
•    Coordinate and support corporate and departmental events and initiatives
•    Support the on-boarding and off-boarding of employees; manage the photo ID, vehicle information, and seat assignments 
•    Support health & safety in the buildings; perform Fire Warden duties, and monthly health and safety checks
•    Perform reception duties; liaise with visitors and vendors in the corporate buildings, handle inquiries, answer emails and telephone calls 
•    Coordinate various projects as assigned and support internal and external building and building systems upgrade projects
•    Assist with the creation and review of requests for proposals and contracts 
•    Provide administrative support for real estate initiatives 
•    Perform as the administrator of an occupancy management system 
•    Source and purchase products and services for Facilities following the purchasing guidelines


Who You Are

•    Post-secondary Degree or Diploma
•    2 years’ experience 
•    Standard first aid & CPR A & AED certification 
•    Excellent verbal and written communication skills 
•    Collaborative with a positive approach 
•    Tenacity to take ownership, see tasks through to the end, and solve problems 
•    Detail oriented with the ability to prioritize and multi-task 
•    Basic project management 
•    Experience working in a Facilities environment is an asset 
 

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

 

As an organization we are focused on Member safety, which includes the safety and well-being of our Associates. Therefore, you must be and remain fully vaccinated as a condition of employment.