Facilities Project Specialist

About Us

At CAA Club Group, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. As a trusted Member-based organization, we provide products and services that are essential to Members’ safety and peace of mind. With over 2.6 million Members across Ontario and Manitoba, we advocate on issues such road safety and infrastructure, the environment, seniors’ mobility, and consumer protection. Associates share in each other’s successes, drive change and support each other while cultivating a great working environment to deliver on what is best for our Members. CAA Club Group is a member of the CAA Club Group of Companies.

Who we are

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!

At CCG, we are committed to delivering an exceptional Associate experience. We offer:
• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

Position Details

What You Will Do

• Work with the manager and stakeholders to initiate and execute projects including construction, renovation, remediation, and maintenance.  
• Lead and manage the end-to-end RFI, RFQ, and RFP processes for Facilities-related projects and services.
• Analyze and evaluate vendor bid proposals. Validate and qualify potential suppliers and service providers based on company policies and business requirements
• Ensure vendors meet company policies and legal requirements including WSIB and Insurance
• Work with reporting manager and in-legal department to ensure Contracts are in the best interest of the company and T&Cs are reviewed
• Implement cost-control strategies to ensure projects are completed within established project budgets
• Schedule and conduct regular project meetings with internal clients, External consultants, vendors and stakeholders
• Ensure information is shared effectively. Coordinate and provide timely updates regarding project status, timeline, and costs
• Effectively utilize architectural drawings and written and visual materials to communicate concepts, designs, objectives, and solutions, to all stakeholders
• Manage projects with multiple vendors requiring complex coordination and thorough understanding of the scopes and trade disciplines
• Ensure the timely progression and completion of all projects, maintenance and repairs
• Propose and lead Change and improvement initiatives, process improvements and procedures within the Facilities department
• Look for opportunities to maintain and improve Health and Safety for all Associates, in the corporate workplace and home office
• Other duties as assigned

Please note, salary range is not inclusive of total compensation. The expected salary range for this position will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. Candidates with salary expectations outside of the range are encouraged to apply.

Who You Are

• Minimum of five years of experience in a related field
• Post-secondary education in the field of facilities management or commercial building maintenance is an assetExperience in construction/renovation/remediation/improvement projects
• Knowledge of HVAC, plumbing, electrical building systems
• Experience in Commercial property maintenance and property management
• Familiarity with building automation systems would be an asset
• Demonstrated strong communication and ability to communicate information effectively. Including managing complex/technical information to all levels of audience
• Strong organization, project coordination, scheduling, and cost management skills within a team environment
• Organized and can effectively handle multiple priorities  
• Possession of a valid drivers' license and reliable transportation
• Knowledge of Health and Safety practices and legal obligations and best practices
• Proficient with MS Office (Word, Excel, PowerPoint) and MS Project
• Available for on-call duties as required
• Available for fully on-site work arrangement at our corporate office

Please note that internal applicants are asked to formally express their interest by applying online no later than 10 business days of the position being posted. 

Please note that we may use AI tools to help us through the recruitment process.

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with all applicable Provincial Human Rights and Accessibility Legislation. CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.