Facilities Project Specialist

About Us

At CAA Club Group, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. As a trusted Member-based organization, we provide products and services that are essential to Members’ safety and peace of mind. With over 2.6 million Members across Ontario and Manitoba, we advocate on issues such road safety and infrastructure, the environment, seniors’ mobility, and consumer protection. Associates share in each other’s successes, drive change and support each other while cultivating a great working environment to deliver on what is best for our Members. CAA Club Group is a member of the CAA Club Group of Companies.

Who we are

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!

At CCG, we are committed to delivering an exceptional Associate experience. We offer:
• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

Position Details

What You Will Do

• Initiate, plan, lead, and execute construction, renovation, remediation, repair and maintenance projects in a timely manner.
• Use the building automation system (BAS) to monitor, and maintain building systems including HVAC, electrical, plumbing, and life‑safety systems.
• Directly manage vendors and trades in the execution of ongoing building maintenance, repairs.
• Conduct regular inspections to ensure building facilities remain safe, fully operational, and well maintained.
• Maintain accurate records, logs, and documentation related to maintenance activities and compliance requirements.
• Lead and manage the end-to-end RFQ, and RFP processes for Facilities-related projects and services.
• Analyze and evaluate vendor bid proposals while ensuring vendors meet company policies and legal requirements including WSIB and Insurance.
• Work with reporting manager and in-legal department to ensure Contracts are in the best interest of the company and T&Cs are reviewed.
• Schedule and conduct regular project meetings with internal clients, external consultants, vendors and stakeholders.
• Effectively utilize architectural drawings and written and visual materials to communicate concepts, designs, objectives, and solutions, to all stakeholders.
• Manage routine administrative functions including invoice processing and maintenance of document and database records.
• Look for opportunities to maintain and improve Health and Safety for all Associates, in the corporate workplace and home office.
• Support Associates with workstation reconfigurations, access cards, and photo identification badges.
• Provide customer service to Associates to facilitate and support their experience within the building.
• Perform other duties as assigned.

Please note, salary range is not inclusive of total compensation. The expected salary range for this position will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. Candidates with salary expectations outside of the range are encouraged to apply.

Who You Are

• Minimum of five years of experience in a related field.
• Post-secondary education in the field of facilities management or commercial building maintenance.
• Experience in construction/renovation/remediation/improvement projects.
• Working knowledge of HVAC, plumbing, electrical, and life safety building systems.
• Experience in commercial property maintenance, property management and building automation systems (BAS).
• Demonstrated strong communication and ability to communicate information effectively including managing complex/technical information to all levels of audience.
• Strong organization, project coordination, scheduling, and cost management skills within a team environment.
• Organized and can effectively handle multiple priorities.
• Possession of a valid drivers' license and reliable transportation.
• Knowledge of Health and Safety practices and legal obligations and best practices.
• Proficient with MS Office (Word, Excel, PowerPoint) and MS Project.
• Available for on-call after hours and weekends.
• Available for to work fully on-site at our corporate office.

Please note that internal applicants are asked to formally express their interest by applying online no later than 10 business days of the position being posted. 

Please note that we may use AI tools to help us through the recruitment process.

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with all applicable Provincial Human Rights and Accessibility Legislation. CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.