Facilities Project Specialist

About Us

As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our 2.5M+ Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our business forward.

Who we are

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!

• At CCG, we are committed to delivering an exceptional Associate experience. We offer:
• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

Position Details

What you will do 

•    Work with the manager and stakeholders to initiate and execute projects in the areas of construction, renovation, remediation, and maintenance.   
•     Lead  RFI/RFQ/RFP processes for Facilities-related contracts.
•    Collect, analyze and evaluate vendor bid proposals. Validate and qualify potential suppliers and service providers based on company policies, legal and business requirements..
•    Work with the reporting manager and in-house legal department to ensure Contracts are in the best interest of the company and T&Cs are reviewed.
•    Implement cost-control strategies to ensure projects are completed within established project budgets.
•    Schedule and conduct regular project meetings with internal clients, external consultants, vendors and stakeholders. 
•    Generate purchase orders and contracts for projects, various building services and maintenance and repair initiatives.
•    Manage building maintenance & regular operations 
•    Process all department Invoices and maintain contract documents in company databases
•    Attend to Internal customers in person
•    Process event requests from internal departments and be the facilities representative for Company Events
•    Be the Health and Safety representative for facilities department
•    Update the company intranet for Facilities & Corporate Services 
•    Participate, initiate, and lead in process improvement initiatives within the department.

Who you are 
•    A self-starter, who takes initiative and is independent
•    Organized and can effectively handle multiple priorities  
•    A Strong communicator 
•    Has experience managing projects with multiple vendors requiring complex coordination 
•    Has knowledge and experience working with Skilled trades and related disciplines
•    Proficiency in Microsoft Office (Word, Excel, Powerpoint, MS Project). 
•    WHMIS and First Aid training. JHSC training would be considered an asset
•    Facilities Management, or Facilities maintenance experience 
•    Business Administration Diploma would be an asset
•    Project Management Professional (PMP) designation would be considered an asset
•    Building Automation System (BAS) experience would be an asset

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

As an organization we are focused on Member safety, which includes the safety and well-being of our Associates. Therefore, you must be and remain fully vaccinated as a condition of employment.