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Accounts Payable Clerk

Date: Jan 28, 2023

Location: Mississauga, ON, CA, L4W 0A5

Company: CAA Club Group

About Us

Echelon Insurance provides Personal and Commercial Specialty Insurance solutions to protect Canadian families and businesses across Canada, through our trusted network of Broker partners. Echelon is a member of the CAA Club Group of Companies, and is an equal opportunity employer who offers a professional environment that champions collaboration, trust, and growth to drive success. We cultivate a great working dynamic to help us deliver what is best for our associates, Brokers, and Customers.

Who we are

Get ready to drive your career forward. Life at Echelon is fast paced, performance-driven and rewarding. We value our Associates' career growth and ongoing professional development – and we regularly recognize their achievements and outstanding results.

We are caring. We are leaders. We are innovators. We are collaborative.

We work hard and play hard. We're about doing what's right and feeling good about it.

Position Details

Reporting to the Supervisor, Accounting, the main purpose of this position is to ensure all payables are settled in a timely manner.

What You Will Do

  • Check accuracy of account codes, authorization, limits on cheque requisitions
  • Prepare vouchers and payment batches, print cheques/EFT, copy/scan cheques along with invoices to maintain company master vendor files
  • Process commission payments to brokers within five business days
  • Communicate with vendors and brokers regarding payments, disputes, etc.
  • Communicate intercompany regarding intercompany payments
  • Preparing monthly corporate and commodity tax cheques
  • Download all bank account activity for company every month end
  • Carry out stops and voids for cheques issued on request
  • Prepare daily cash position and advise for transfer to inter bank accounts
  • Verify all large cheques issued by bank on previous day
  • Deposit cheques daily
  • Create letters to bank for fraud cheque reimbursement and coordinate with claims on the issue
  • Make bank transfers, wire transfers on instructions or management request
  • Process Management fee as per directions
  • Assist in preparation and analysis of monthly departmental expenses reports
  • Upload journal entries into appropriate GL
  • Updating Broker & Vendor information into Finance (Epicor) system
  • Assist in monthly, quarterly & annual Financial Statements and reporting package
  • Year-end Audit functions – prepare working papers for auditor’s review, discuss variances, if any and provide explanations
  • Assist in other ad hoc projects when required (reforecast, budgeting)
  • Perform other duties as assigned.

Who You Are

  • Post-secondary education – college diploma with a focus on Accounting
  • Minimum 1 year of accounts payable experience preferred in month end close procedures
  • Strong verbal and written communication skills with a focus on providing excellent customer service
  • Ability to effectively handle multiple priorities and meet deadlines in a fast paced environment
  • Ability to work in a team environment and independently
  • Strong time management skills, accuracy and attention to detail
  • Proficient in MS Office (Excel, Word, Access, Outlook)
  • Familiarity with Epicor or similar software applications is an asset

What’s In It For You

  • Competitive total compensation and benefits package
  • Annual shared success program based on performance
  • Annual merit increases based on performance
  • Defined Contribution Pension Plan with a matching contribution component
  • Complimentary CAA Membership 

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Echelon Insurance will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

As an organization we are focused on safety, which includes the safety and well-being of our Associates. Therefore, you must be and remain fully vaccinated as a condition of employment.