Legal Assistant - Law Clerk (ON)

About Us

Echelon Insurance provides Personal and Commercial Specialty Insurance solutions to protect Canadian families and businesses across Canada, through our trusted network of Broker partners. Echelon is a member of the CAA Club Group of Companies, and is an equal opportunity employer who offers a professional environment that champions collaboration, trust, and growth to drive success. We cultivate a great working dynamic to help us deliver what is best for our associates, Brokers, and Customers.

Who we are

Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!
At CCG, we are committed to delivering an exceptional Associate experience. We offer:

• Work-life harmony with access to an award-winning holistic wellness program,
• Continuous learning through our robust corporate curriculum and education reimbursement program,
• Incredible rewards, travel incentives, and product and service discounts,
• Pay-for-performance and best-in-class recognition programs, and
• Competitive benefits that include a defined contribution plan, personal spending account, and so much more.

Join our growing team where everyone belongs!

Position Details

What You Will Do 

• To provide confidential administration and litigation support to in house counsel.

• Drafting, revising, updating and preparing litigation documents, including Notices of Examination, Affidavits of Service, Affidavits of Documents, Jury Notices, Motion Records, Notice to Defend,  Statements of Defence, Trial Records,  Responses to License Appeal Tribunal (“LATâ€�) Applications and LAT Case Conference Summaries

• Filing documents with court and the LAT

• Collecting answers to undertakings and organizing productions

• Preparation of document briefs

• Downloading electronic documents

• Summarizing productions 

• Arranging examinations for discovery, examinations under oath, mediations and defence medical examinations

• Preparation of medical briefs to send to medical experts

• Maintaining the lawyers' schedules and diaries, including examinations for discovery, meetings and telephone conferences

• Keeping track of file activity and diarizing limitation periods

• Filing and making sure files are up to date

• Preparation of Releases, Consents and Orders

• Opening and closing legal files 

• Creating and updating contact information of plaintiff counsel, client, co- defendant, expert witnesses and court officers

• Communicating with adjusters on a regular basis to advise them about file status

• Ensuring privacy and confidentiality of records and communications 

• Requesting cheques and paying respective party (i.e. Plaintiff for productions)

• Ordering Supplies as needed

• Preparation of quarterly accounts and expense tracking

• Transcribe occasional dictation

• Preparation for trials, pre-trials, mediations and LAT hearings

• Open, sort and distribute mail

• Minute taking and meeting preparation

• Scheduling meetings

• Assume additional duties for the legal department as required

Salary range is not inclusive of total compensation. The expected salary range for this position will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. Candidates with salary expectations outside of the range are encouraged to apply

Who You Are 

• Minimum 2 to 5 years relevant working experience as a legal assistant and law clerk

• Previous experience in Insurance Defence and Accident Benefits environment is required

• Law Clerk's Certification is an asset.

• Knowledge and understanding of the Rules of Civil Procedure and the litigation process required

• Basic understanding of Statutory Accidents Benefits Schedule and dispute resolution process

• Highly organized with time management skills

• Excellent interpersonal skills

• Excellent written and verbal communications skills

• Ability to work independently and prioritize work volume

• Focused on detail, accuracy and grammar

• Client focused

• Results oriented

• Proficient with Microsoft Word, Excel and Outlook

• Aptitude for learning

Internal applicants are asked to formally express their interest by applying online no later than 10 business days of the position being posted

Please note that we may use AI tools to help us through the recruitment process.

Our Commitment

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Echelon Insurance will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. As an organization we are focused on safety, which includes the safety and well-being of our Associates. Therefore, you must be and remain fully vaccinated as a condition of employment.